Home | Contact Us | Updated  December 27, 2017
TCRSF Volunteer Schedule

    March 1-2, 2019
    Minnesota State Fair Lee & Rose Warner Coliseum
    Clough St & Judson Ave, St. Paul, MN 55108

Please register your RSVP on the website so we know you are coming.

Please change your RSVP if your schedule changes before the fair.

SHOES: Fee free to wear confortable shoes. Tennis shoes or walking shoes are certainly acceptable.

PARKING: We recommend the Midway Parking Lot on Liggett St. See Schedule Tab, Maps page

FOOD: The fair provides a catered dinner (buffet style from Mintáhoe Catering and Events) and later some pizzas are added to the buffet. All volunteers and judges are included in the dinner.

Friday

10:00 AM to 01:00 PM   4 Volunteers - Additional set up: carting materials to the appropriate tables; set up for Registration table, Scientific Review Committee table, judge registration table, and awards tables
12:30 PM to 04:00 PM   8 Volunteers - Student registration table – hand out paperwork to students as they check in. Registration is open from 1-4 for the students. No special skills needed.
12:30 PM to 04:00 PM   12 Volunteers - Safety and Display Committee – No previous experience necessary. Check all student exhibits before judging for compliance to rules. A checklist is provided. Report any violations.
01:00 PM to 05:00 PM   2 Volunteers - “Answer people” who can answer questions and point students, parents, teachers, judges, and other volunteers to the correct location/table in the Coliseum.
02:30 PM to 05:30 PM   2 Volunteers - Special Awards Judging table to assist the Special Awards Chairwoman – help get the judging packet for each special awards judge. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
03:30 PM to 09:00 PM   2 Volunteers - Set up judge/volunteer food buffet from catered food and replenish near empty serving dishes with new full serving dishes from the warmer. Also watch to be sure only volunteers and judges with a badge are coming in the dinner area.
05:00 PM to 09:45 PM   2 Volunteers - Judge Registration table to pick up completed judge score sheets and deliver them to data processing.
05:00 PM to 09:45 PM   5 Volunteers - Enter judge scores in the Data Processing Center (next to Judge Registration).
10:00 PM to 11:30 PM   8 Volunteers - Set up the awards table for the next morning, and to set up the student registration tables for student envelopes with ribbons to hand out at 8 AM Saturday. Also lists of those advancing to state and the alternates must be posted.
08:00 AM to 10:00 AM   10 Volunteers - Assist with set up (chairs, tables, carting materials to the appropriate tables, covering tables, measuring 48” wide for each project, taping down pre-printed project numbers to each spot per floor design map)
12:30 PM to 04:00 PM   2 Volunteers - FULL - SRC (Scientific Review Committee) table – help students resolve paperwork that needs fixing. Detailed knowledge of rules and forms is needed.
02:30 PM to 05:30 PM   3 Volunteers - FULL - Judge Registration table – match judge badges to judging packets & set out pre-printed judging assignments on the judging table. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
04:00 PM to 09:30 PM   3 Volunteers - FULL - Show floor “security” roving the floor to keep people out of the show floor except for judges & students. (No parents, no teachers, no friends in the show floor area during judging.)
05:00 PM to 10:00 PM   4 Volunteers - Assist the Awards Chairperson - Data Entry for projects winning special awards. Check proposed winners against award criteria. Help print award certificates from templates.
05:00 PM to 11:00 PM   5 Volunteers - NEED MORE HELP! Assist the Awards Chairperson - Data Entry for projects winning special awards. Check proposed winners against award criteria. Help print award certificates from templates.
07:00 PM to 11:00 PM   12 Volunteers - NEED MORE HELP! Stuff student envelopes with the correct ribbon color from the list provided by data processing.

Saturday

12:30 PM to 01:30 PM   0 Volunteer - All students and adults help pick up and discard trash after the awards program.
07:45 AM to 10:00 AM   10 Volunteers - Student Registration table – hand out paperwork/envelopes to students. No special skills needed.
09:30 AM to 11:30 AM   2 Volunteers - FULL - Dignitary handlers. Welcome dignitaries and help get them to the correct place for the awards program.

Copyright © 2016-2018 Twin Cities Regional Science Fairs